Manual attendance marking and estimation leads to the expenditure of time and cost of the organizations. Human errors, buddy punching and fraudulent timekeeping are additional hidden expenses which directly affects the productivity of any organization. Variation in attendance policies from one company to another makes it extremely challenging to capture time-attendance data and automate them. Therefore, a fully automated time-attendance management software is paramount for enhancing productivity of any organization.
3smind time-attendance system is an automated attendance management software which records the attendance data of a user and generates various reports for the further actions. It not only saves administrative cost but also facilitates hr to centrally manage the attendance policies from multiple locations. Automatic calculation of overtime, leave balance, enables managers to work efficiently. Its standalone or network based operation is ideal for schools, hospitals, government institutes, banks, remote sites, hotels, small /large enterprises and many more. HR can easily utilize employee attendance management software for employee review, appraisals or monthly salary calculation.
Centralized time-attendance management
- Centralized time-attendance management of multiple locations.
- Time-attendance system for real-time monitoring.
- User-wise attendance marking and processing.
- Manage multiple shifts and overnight shift effectively.
- Instant notifications on exceptions.
- Live attendance tracking for immediate correction.
- Schedule reports for convenience.
- Generate customized reports for next action.
- Accurate and timely salary data for payroll.
For every organization, managing time-attendance for multiple departments, sections, designations and grades is a paramount yet critical challenge. It becomes a cumbersome task to capture the time-attendance rules of an organization and automate them. 3smind offers high flexibility to create an organization structure to match its exact time-attendance hierarchy. 3smind time-attendance is a centralized intensive solution for large enterprises having offices at multi-location and for small organizations having office at single location. It provides high scalability and modularity with the growing demand of needs.
Flexible attendance policies
Complexity of time-attendance varies from one organization to another, based on structure, hierarchy and distinct operational needs. It is quite challenging to capture time-attendance rules of employees and to automate them because of diversity in attendance, timing and leave policies. 3smind flexible time-attendance policies, shifts and leave policies meets disparate needs of different functions, departments, hierarchies, locations and individual’s right from recording entries and exits.
Every organization has its own unique needs when it comes to managing of leave. While operating on a large scale or a medium scale, an organization has various attendance policies for every location. To accumulate various policies and managing leave becomes a herculean task for hr/admin. 3smind leave management offers flexible options to define the different leave types, leave accumulation rules, and leave balance rules and auto leave credit. Employees and reporting officers can track leave application, approval and leave balance.
150+ time-attendance and leave reports
Informative reports are the final outcome for salary calculation, employee movement monitoring and other such interpretation and decision making from any time- attendance solution. 3smind time-attendance allows creating 150+ time-attendance and leave related reports using various filters and formats. Hr/admin can create user-wise customized reports for an organization, department and for a particular period. These reports can be easily exported to various file formats including pdf, excel, word, rtf, CSC and txt.
Integration with payroll
Accuracy in the payroll system proves to be a harrowing task for hr. 3smind time-attendance offers solution of integration with third party applications, which ultimately saves a lot of time and money for any organization. It can integrate easily with ERP, payroll, HRMS, active directory, tally and such other applications. Various methods such as database to database, application programming interface and offline export can be used for integration.
Integration with cloud based attendance tracking system
3smind cloud based attendance system provides centralized data from attendance machines which can be installed in all branch offices. With push technology it provides real-time attendance and real-time reports on the server which are accessible to all branch offices. All the reports are available online.
3smind cloud based attendance system keeps you informed about the punctuality and performance of your whole group at any given time. This powerful software handles all factors which have to be minutely checked in handling the days and hours worked of each employee. It therefore handles the-shifts, holidays, all types of leaves, short leaves, half day calculations, grace period, overtime, regularization of attendance, etc. It provides flexibility in setting the policies of the company- which therefore makes the software best suited for all organizations.
3smind cloud based attendance system provides easy access to data collected- in the form of various reports- which give you real-time information. You can check the attendance of an employee, a group of employees, a department, a unit, a single branch, the entire group. These reports can be generated daily/weekly/monthly/yearly. The reports cover all aspects viz. Muster roll, hours worked, number of late comings, number of early goings, types of leave availed, continuous absenteeism, immediate present, single punch, etc. And the Email/SMS notification can be sent to the management.
The employee self service allows employees to view their own attendance, leave balances, shifts, etc. They can apply for leave, OD, tour, co through the on-line system. This makes it an easy, interactive and paperless system.